Grace Presbyterian Church is constituted by a representative form of government rather than a congregational or heirarchal form. This representative form of government is known as Presbyterianism. Laymen are elected by the congregation to serve as elders (presbyters) to represent them in the governing of the church body. Laymen are also elected by the congregation to serve as deacons. Elders and deacons constitute our church officers.

 

8-1. This office is one of dignity and usefulness. The man who fills it has in Scripture different titles expressive of his various duties. As he has the oversight of the flock of Christ, he is termed bishop or pastor. As it is his duty to be grave and prudent, an example to the flock, and to govern well in the house and Kingdom of Christ, he is termed presbyter or elder. As he expounds the Word, and by sound doctrine both exhorts and convinces the gainsayer, he is termed teacher. These titles do not indicate different grades of office, but all describe one and the same office.

8-2. He that fills this office should possess a competency of human learning and be blameless in life, sound in the faith and apt to teach. He should exhibit a sobriety and holiness of life becoming the Gospel. He should rule his own house well and should have a good report of them that are outside the church.

8-3. It belongs to the office of elder, both severally and jointly, to watch diligently over the flock committed to their charge, that no corruption of doctrine or of morals enter therein. They must exercise government and discipline, and take oversight not only of the spiritual interests of the particular church, but also the church generally when called thereunto. They should visit the people at their homes, especially the sick. They should instruct the ignorant, comfort the mourner, nourish and guard the children of the church. They should set a worthy example to the flock entrusted to their care by their zeal to evangelize the unconverted and make disciples. All those duties which private Christians are bound to discharge by the law of love are especially incumbent upon them by divine vocation, and are to be discharged as official duties. They should pray with and for the people, being careful and diligent in seeking the fruit of the preached Word among the flock.

8-4. As the Lord has given different gifts to men and has committed to some special gifts and callings, the church is authorized to call and appoint some to labor as teaching elders in such works as may be needful to the church. When a teaching elder is called to such needful work, it shall be incumbent upon him to make full proof of his ministry by disseminating the Gospel for the edification of the church. He shall make a report to the Presbytery at least once each year.

8-5. When a man is called to labor as a teaching elder, it belongs to his order, in addition to those functions he shares with all other elders, to feed the flock by reading, expounding and preaching the Word of God and to administer the Sacraments. As he is sent to declare the will of God to sinners, and to beseech them to be reconciled to God through Christ, he is termed ambassador. As he bears glad tidings of salvation to the ignorant and perishing, he is termed evangelist. As he stands to proclaim the Gospel, he is termed preacher. As he dispenses the manifold grace of God, and the ordinances instituted by Christ, he is termed steward of the mysteries of God.

8-6. When a teaching elder is appointed to the work of an evangelist, he is commissioned to preach the Word and administer the Sacraments in foreign countries or the destitute parts of the church. The Presbytery may by separate acts from that by which it commissioned him, entrust to the evangelist for a period of twelve months the power to organize churches, and, until there is a Session in the church so organized, to instruct, examine, ordain, and install ruling elders and deacons therein, and to receive or dismiss members.

8-7. A Presbytery may, at its discretion, approve the call of a teaching elder to work with an organization outside the jurisdiction of the Presbyterian Church in America, provided that he be engaged in preaching and teaching the Word, that the Presbytery be assured he will have full freedom to maintain and teach the doctrine of our Church, and that he report at least annually on his work. As far as possible, such a teaching elder shall be a member of the Presbytery within whose bounds he labors.

8-8. As there were in the Church under the law, elders of the people for the government thereof, so in the Gospel church, Christ has furnished others besides ministers of the Word with gifts and commission to govern when called thereunto, which are called ruling elders.

8-9. Elders being of one class of office, ruling elders possess the same authority and eligibility to office in the courts of the church as teaching elders. They should, moreover, cultivate zealously their own aptness to teach the Bible and should improve every opportunity of doing so.
taken from the Book of Church Order

 

9-1. The office of deacon is set forth in the Scriptures as ordinary and perpetual in the Church. The office is one of sympathy and service, after the example of the Lord Jesus; it expresses also the communion of saints, especially in their helping one another in time of need.

9-2. It is the duty of the deacons to minister to those who are in need, to the sick, to the friendless, and to any who may be in distress. It is their duty also to develop the grace of liberality in the members of the church, to devise effective methods of collecting the gifts of the people, and to distribute these gifts among the objects to which they are contributed. They shall have the care of the property of the congregation, both real and personal, and shall keep in proper repair the church edifice and other buildings belonging to the congregation. In matters of special importance affecting the property of the church, they cannot take final action without the approval of the Session and consent of the congregation.
In the discharge of their duties the deacons are under the supervision and authority of the Session. In a church in which it is impossible for any reason to secure deacons, the duties of the office shall devolve upon the ruling elders.

9-3. To the office of deacon, which is spiritual in nature, shall be chosen men of spiritual character, honest repute, exemplary lives, brotherly spirit, warm sympathies, and sound judgment.

9-4. The deacons of a particular church shall be organized as a Board, of which the pastor shall be an advisory member. The Board shall elect a chairman and a secretary from their number and a treasurer to whom shall be entrusted the funds for the current expenses of the church. It shall meet separately at least once a quarter, and whenever requested by the Session. The Board of each church shall determine the number necessary for a quorum.
The Board shall keep a record of its proceedings, and of all funds and their distribution, and shall submit its minutes to the Session regularly, and at other times upon request of the Session.
It is desirable that the Session and the Board of Deacons meet in joint session once a quarter to confer on matters of common interest.

9-5. Deacons may properly be appointed by the higher courts to serve on committees, especially as treasurers. It is suitable also that they be appointed trustees of any fund held by any of the Church courts. It may also be helpful for the church courts, when devising plans of church finance, to invite wise and consecrated deacons to their councils.

9-6. The deacons may, with much advantage, hold conference from time to time for the discussion of the interests committed to them. Such conferences may include representatives of churches covering areas of smaller or larger extent. Any actions taken by these conferences shall have only an advisory character.

9-7. It is often expedient that the Session of a church should select and appoint godly men and women of the congregation to assist the deacons in caring for the sick, the widows, the orphans, the prisoners, and others who may be in any distress or need.
taken from the Book of Church Order

 

The Session

12-1. The church Session consists of the pastor, associate pastor(s), if there be any, and the ruling elders of a church. If there are three or more ruling elders, the pastor and two ruling elders shall constitute a quorum. If there are fewer than three ruling elders, the pastor and one ruling elder shall constitute a quorum. Assistant pastor or pastors, although not members of the Session, may be invited to attend and participate in discussion without vote.
When a church has no pastor and there are five or more ruling elders, three shall constitute a quorum; if there are less than five ruling elders, two shall constitute a quorum; if there is only one ruling elder, he does not constitute a Session, but he should take spiritual oversight of the church, should represent it at Presbytery, should grant letters of dismission, and should report to the Presbytery any matter needing the action of a church court.
Any Session, by a majority vote of its members, may fix its own quorum, provided that it is not smaller than the quorum stated in these paragraphs.

12-2. The pastor is, by virtue of his office, the moderator of the Session. In his absence, if any emergency should arise requiring immediate action, the Session may elect one of its members to preside. Should prudential reasons at any time make it advisable for a minister other than the pastor to preside, the pastor may, with the concurrence of the Session, invite a minister of the same Presbytery to perform this service.

12-3. When a church is without a pastor, the moderator of the Session may be either a minister appointed for that purpose by the Presbytery, with consent of the Session, or one invited by the Session to preside on a particular occasion, or one of its own members elected to preside. In judicial cases, the moderator shall be a minister of the Presbytery to which the church belongs.

12-4. Associate or assistant pastors may substitute for the pastor as moderator of the Session at the discretion of the pastor and Session.

12-5. The church Session is charged with maintaining the spiritual government of the church, for which purpose it has power:
a. To inquire into the knowledge, principles and Christian conduct of the church members under its care; to censure those found delinquent; to see that parents do not neglect to present their children for Baptism; to receive members into the communion of the church; to remove them for just cause; to grant letters of dismissal to other churches, which when given to parents, shall always include the names of their noncommuning baptized children;
b. To examine, ordain, and install ruling elders and deacons on their election by the church, and to require these officers to devote themselves to their work; to examine the records of the proceedings of the deacons; to approve and adopt the budget;
c. To approve actions of special importance affecting church property;
d. To call congregational meetings when necessary; to establish and control Sunday schools and Bible classes with special reference to the children of the church; to establish and control all special groups in the church such as Men in the Church, Women in the Church and special Bible study groups; to promote World missions; to promote obedience to the Great Commission in its totality at home and abroad; to order collections for pious uses;
e. To exercise in accordance with the Directory for Worship, authority over the time and place of the preaching of the Word and the administration of the Sacraments, over all other religious services, over the music in the services, and over the uses to which the church building and associated properties may be put; to take the oversight of the singing in the public worship of God; to assemble the people for worship when there is no minister; to determine the best measures for promoting the spiritual interests of the church and congregation;
f. To observe and carry out the lawful injunctions of the higher courts; and to appoint representatives to the higher courts, who shall, on their return, make report of their diligence.

12-6. The Session shall hold stated meetings at least quarterly. Moreover, the pastor has power to convene the Session when he may judge it requisite; and he shall always convene it when requested to do so by any two of the ruling elders. When there is no pastor, it may be convened by two ruling elders. The Session shall also convene when directed so to do by the Presbytery.

12-7. Every Session shall keep an accurate record of its proceedings, which record shall be submitted at least once in every year to the inspection of the Presbytery.

12-8. Every Session shall keep an accurate record of baptisms, of communing members, of noncommuning members, and of the deaths and dismissions of church members.

12-9. Meetings of the Sessions shall be opened and closed with prayer.
taken from the Book of Church Order